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Policy on Student Absentism _Role of Administrators _ SWO

Policy on Student Absentism _Role of Administrators _ SWO

Purpose: The goal of this policy is to maximize student participation, engagement, and academic success by ensuring regular attendance at school. Absenteeism disrupts not only the individual student’s learning but also the educational environment as a whole.

1. Notification of Absence:

  • For a student to be absent from school, a parent or guardian must inform the school via email or phone call by 9:00 AM on the day of the absence.
  • If a student is absent without prior notice, the school will attempt to contact the parent or guardian to confirm the absence.

2. Extended Absence:

  • In cases where a student is absent for two consecutive school days, parents or guardians are required to provide a more detailed explanation via email or in writing to the school administration.
  • Such explanations should be supported by appropriate evidence, such as medical certificates, legal documents, or other relevant materials.

3. Chronic Absenteeism: Role of the Administrator

  • If a student is absent for more than 2 days in a row without adequate notification or justifiable reason, the batch administrator is responsible for notifying the School Welfare Officer (SWO) team.
  • The SWO team will then contact the parents or guardians to discuss the reasons for the extended absence and formulate a plan to assist the student in catching up with their coursework.

4. Reintegration:

  • For students who have been absent for an extended period, the school will work with the student and their parents or guardians to develop a reintegration plan. This may include additional tutoring, supplementary materials, or other appropriate support to help the student catch up on missed work.

5. Attendance Monitoring:

  • The school will maintain records of student attendance, and these records will be regularly reviewed by the school administration. Patterns of frequent or prolonged absence will be identified and addressed in a proactive manner.

6. Consequences for Unjustified Absence:

  • Consequences for unjustified absence may include detention, parent meetings, and, in severe cases, referral to Trustees/management. However, the primary aim is not punitive; instead, it is to ensure that the student understands the importance of regular school attendance and to identify and address any underlying issues causing the absenteeism.

This policy is a part of our commitment to ensuring that all students have equal opportunities for academic success and personal growth. Parents, students, and school staff all play a crucial role in maintaining regular school attendance and open

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